The challenge: Petty cash & compliance in a hospital environment
Before partnering with TERA, Asarfi Hospital faced a common but risky challenge seen across many hospital chains:
- Operational and petty cash expenses routed via employees’ personal accounts
- Limited visibility into marketing, on-ground, and utility spends
- Manual tracking of receipts and approvals
- High audit effort and compliance exposure for a listed entity
- Difficulty enforcing standardized spend controls across departments
While this kept operations moving, it was not sustainable for a compliance-driven healthcare organization.
The solution: Corporate-controlled UPI & prepaid spend management
TERA helped Asarfi Hospital transition to a fully digital, corporate-controlled expense ecosystem.
What TERA enabled
- UPI wallets and prepaid cards issued at department and role level
- Direct UPI payments for:
- Marketing and outreach spends
- On-ground operational expenses
- Petty cash and admin purchases
- Government fees and utility payments
- Centralized dashboard for finance to monitor, control, and approve spends in real time
- Built-in audit trails for every transaction—amount, purpose, user, and timestamp
All spends moved out of personal accounts and into a transparent, auditable corporate system.
The impact
With TERA in place:
- Personal-account based spending was fully eliminated
- Finance gained real-time visibility across all expense categories
- Compliance readiness improved significantly for audits and reviews
- Department heads spent less time on paperwork and follow-ups
- Petty cash became a controlled process, not a risk area
“Every rupee is now traceable, accountable, and compliant.”
Conclusion
TERA helped Asarfi Hospital modernize how hospital expenses are managed—bringing structure, transparency, and compliance to everyday spends. By replacing informal payment practices with UPI-first, prepaid, and audit-ready workflows, TERA empowered Asarfi to operate with the financial discipline expected of a listed healthcare institution.
