Background
Wheelocity, a fast-growing company on a mission to build the rails for Bharat-Commerce, operates across India's semi-urban and rural landscapes. With a rapidly scaling team and a high-velocity supply chain, managing corporate, travel, and pitstop expenses became increasingly complex and time-consuming.
Challenge:
1.Manual reimbursement processes led to delays and errors
2.Low visibility over decentralized spending
3.Inefficient tracking of pitstop and travel expenses
4.Lack of integration with analytics platforms for actionable insights
Solution with TERA:
Wheelocity adopted TERA's Expense Management Platform, powered by smart expense cards and real-time tracking, transforming how expenses are managed:
- Automated Expense Reporting: Instant categorization of spends and receipt uploads
- Real-time Validation & Controls: Enabled policy compliance and spend control at source
- Integrated with Power BI: Unified dashboard for finance and ops teams to track KPIs
- Quick Reimbursements: Reduced TAT by 80% through automated approval flows
- Seamless Travel & Pitstop Tracking: Granular visibility into on-road and field team expenses
Key Impact Metrics (KPIs):
- ⏱️ 80% Reduction in reimbursement processing time
- 💸 25% Savings in leakages and non-compliant spends
- 📊 100% Visibility across all expense categories
- 📈 Increased Productivity of on-ground teams by reducing manual reporting burden
- 🔄 Seamless Integration with Power BI for real-time analytics
Conclusion:
TERA empowered Wheelocity to streamline and scale their financial operations with precision, enabling faster decisions, cost savings, and stronger internal compliance—fueling their mission to revolutionize commerce in Bharat.
